Post by
Matt Francis
Last updated :
November 23, 2023
 | 20 min read

What is a Virtual Meeting?  

A Virtual Meeting is an event on the internet that guests can register and attend in real-time, watch presentations, and participate in Q&A.   What is a Virtual Event and how does it work?  Here's the low down...

Where can a Virtual Event be staged?

A Virtual Meeting can be staged in a hotel conference room, client office or from our studio. We have easily transportable equipment which we travel with anywhere in the world, at simultaneous venues as required.

Do I need to have presenters filmed?

No, all presenters can video call into to our studio where we broadcast the Virtual Meeting from, ensure ever presentation and all slides are in the correct order, just as with a F2F real live event.

Can we have panel discussions with questions and answers?

Yes absolutely, that is one of the key advantages in staging a Virtual Meeting over a regular one way Webcast or live stream. Guests can comment from their smart phone or laptop, and the presenters can appear in the meeting together to answer and discuss questions just as if it were a F2F live event.

Do I need a fast internet connection?

We recommend at least 2Mb up and down as a minimum, and good WiFi helps have the best experience

Will the stream fail if there are internet connection problems?

No, every live virtual meeting is streamed across multiple connections so if one fails the other will continue which provides us with 99.9% uptime across all our events. Of course we cannot guarantee your internet connection but most standard broadband services are pretty reliable today.

How much does it cost?

We have a selection of packages specially built to provide the best value for your requirements. Due to the nature of each event requiring it’s own unique support please get in touch so we can provide you with the best solution for your business.

Can it be custom branded?

Yes, every Virtual Meeting is custom branded, from complete bespoke 360 3D immersive experiences through to our 2D webinars. Your logo, your own web URL, your event!

Is it interactive?

Every Virtual Event is highly interactive with questions, polling, whiteboards, role play recording, 1:1 video and chat so everyone can participate anywhere in the world using a mobile phone, iPad or computer.

Does its have to be live?

A virtual meeting is usually scheduled to happen live at certain time like a regular live event, but often it will include prerecorded videos and presentations.

What do I need to do to record my presentation before the meeting?

We provide support and guidance on how to best prepare your live presentation or record your presentation.

Can Presenters stream slides and video simultaneously?

Yes!  Absolutely!

Can people present from different locations around the world?

Yes, most of our events are truly global with contributions across EMEA, US and APAC. Anyone can present using their laptop live or a prerecorded presentation can be played. In some instances we send out camera equipment and crews dependent on the requirements of your event.

Can I attend a Virtual Meeting on my mobile?

Yes you can join and take part in a Virtual Meeting on mobile or iPad although for the best experience we recommend using a laptop or desktop computer.

How do I join a Virtual Meeting?

You will be sent an invite link to login via a browser. No software or downloads are required to join our Virtual Events.

How long will it last?

An event can be as long or as short as is required, running to a live agenda just as a regular face to face event would do. We have run events for 24hrs straight across all time zones and other events can last less than an hour!

Can you scale up or down to fit budgets?

Yes we always provide the best solution to fit our clients requirements whilst being aware of available budget.

Is it secure?

We provide the highest level of security across all our events. Most of our clients are healthcare and financial organisations, so security and data privacy are a key of our entire approach to each event.

What happens to the presentations after the event?

We can record and provide these files after the event, or more commonly we host them on demand on the virtual meeting site for anyone to watch at leisure.

Want to know more about why Virtual Meetings can help your business grow?  Contact us today.

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